How to Scan a Document on a Canon Printer

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23-05-2021, 09:50
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This wikiHow teaches you how to scan a digital version of a physical document into your computer using a Canon all-in-one printer. You can do this on both Windows and Mac computers.

Preparing to Scan

  1. Make sure that your Canon printer can scan. If your printer is an "all-in-one" model, it can scan. Some other printer models can scan as well, though you'll need to check the printer's documentation or product page to ensure that this is the case.
  2. Connect your printer to your computer. Most Canon printers that can scan will also be able to connect wirelessly via a touch-screen panel, but you may need to connect your printer to your computer via USB cable.
  3. Turn on your printer if necessary. Press the printer's "On" button. If the printer won't turn on, make sure that it's connected to a working power source.
  4. Open the scanner. Lift up the scanner's lid so that you can see the glass bottom of the scanner.
    • If your Canon printer has an all-in-one paper feeder, insert your document into the tray instead. You can look at the symbol on the tray to see how to insert the paper.
    • Consult your Canon's instruction manual if you can't figure out how to use the built-in scanner.
  5. Place your document face-down in the scanner. You should see markings next to the glass bottom; these usually indicate how the document should be oriented in the scanner.
  6. Close the scanner lid. Make sure that it is firmly shut before you scan your document.

Scanning on Windows

  1. Open Start . Click the Windows logo in the bottom-left corner of the screen.
  2. Type windows fax and scan into Start. Doing so will search for the Windows Fax and Scan app.
  3. Click Windows Fax and Scan. It's at the top of the Start window. The Fax and Scan app will open.
  4. Click New Scan. This is in the upper-left side of the Fax and Scan window. Clicking it opens a new window.
  5. Make sure that your scanner is correct. You should see the word "Canon" and your printer's model number. If you see something else here, click Change... and select your Canon printer.
  6. Select a type of document. Click the "Profile" drop-down box, then select the type of document (e.g., Photo) in the drop-down box.
  7. Decide on your document's color. Click the "Color format" drop-down box, then select either Color or Black and White.
    • Your scanner may have additional (or limited) options for color formatting.
  8. Select a file type. Click the "File type" drop-down box, then click the file type (e.g., PDF or JPG) that you want to use to store the scanned document on your computer.
  9. Change any other options on the page. Depending on your scanner, you may have other options (e.g., "Resolution") that you can modify prior to scanning your document.
  10. Click Preview. It's at the bottom of the window. Doing so will bring up a preview of your document in the scanner.
  11. Click Scan. It's at the bottom of the window. Your document will begin scanning into your computer. To find the scanned file later, do the following:
    • Open Start
    • Open File Explorer {"smallUrl":"https:\/\/www.wikihow.com\/images\/0\/0d\/Windowsstartexplorer.png","bigUrl":"\/images\/thumb\/0\/0d\/Windowsstartexplorer.png\/30px-Windowsstartexplorer.png","smallWidth":460,"smallHeight":460,"bigWidth":30,"bigHeight":30,"licensing":"<div class=\"mw-parser-output\"><p>I edited this screenshot of a Windows icon.\n<\/p><p>License: <a target=\"_blank\" rel=\"nofollow noreferrer noopener\" class=\"external text\" href=\"http:\/\/en.wikipedia.org\/wiki\/Public_domain\">Public Domain<\/a><br>\n<\/p><\/div>"}
    • Click Documents on the left side of the window.
    • Double-click the Scanned Documents folder.

Scanning on Mac

  1. Open the Apple menu . Click the Apple logo in the top-left corner of the screen. A drop-down menu will appear.
  2. Click System Preferences…. It's at the top of the drop-down menu.
  3. Click Printers & Scanners. This printer-shaped icon is on the right side of the System Preferences window.
  4. Select your Canon printer. Click the "Canon" option in the upper-left side of the window.
  5. Click the Scan tab. It's at the top of the window.
  6. Click Open Scanner…. This option is near the top of the Scan tab window.
  7. Click Show Details. It's in the lower-right side of the window.
  8. Select a file type. Click the "Format" drop-down box, then click a file type (e.g., PDF or JPEG) that you want to use to save your file.
  9. Decide on a color. Click the "Kind" drop-down box at the top of the page, then select a color option (e.g., Black and White).
    • Your scanner may have limited options here.
  10. Select a storage location. Click the "Save To" drop-down box, then click a folder in which you want to save your scanned document (e.g., Desktop).
  11. Change other options on the page. Depending on the type of file that you're scanning, you may want to change the "Resolution" value or the "Orientation" value here.
  12. Click Scan. It's in the bottom-right corner of the window. Your document will begin scanning into your computer. When it finishes, you'll be able to find it in your selected save location.

Tips

  • You can usually find an online copy of the manual for your printer on the Canon website.
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