How to Password Protect a Microsoft Word Document
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This wikiHow teaches you how to lock a Microsoft Word document with a password. You can do this on both Windows and Mac versions of Microsoft Word, though you cannot password-protect a document from within OneDrive.
On Windows
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Open your Microsoft Word document. Double-click the Word document that you want to protect with a password. The document will open in Microsoft Word.
- If you haven't yet created the document: open Microsoft Word, click Blank document, and create your document before continuing.
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Click File. It's a tab in the upper-left corner of the Word window. Doing so will open the File menu.
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Click the Info tab. You'll find this at the top of the column of options that's on the far-left side of the window.
- If nothing happens when you click Info, you're already on the Info tab.
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Click Protect Document. It's a lock icon below the document's name near the top of the page. A drop-down menu will appear.
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Click Encrypt with Password. This option is near the top of the drop-down menu. Clicking it prompts a window to open.
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Enter a password. Type the password that you want to use into the "Password" text field in the middle of the window.
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Click OK. It's at the bottom of the pop-up window.
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Re-enter the password, then click OK. This will confirm your password choice. Once you close the document, no one will be able to re-open it without typing in the password.
- You can still delete the document without opening it or entering the password.
On Mac
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Open your Microsoft Word document. Double-click the Word document that you want to protect with a password. The document will open in Microsoft Word.
- If you haven't yet created the document, open Microsoft Word and create your document before continuing.
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Click Review. This tab is at the top of the Microsoft Word window. Clicking Review prompts a toolbar to appear below the row of tabs at the top of the window.
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Click Protect Document. It's a lock-shaped icon on the far-right side of the toolbar. A pop-up window will appear.
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Enter a password. Type a password into the "Password" field at the top of the window. This will prevent people from being able to open the document without first entering the password.
- If you want to prevent people from modifying the document, type a password into the bottom text field on this window.
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Click OK. It's at the bottom of the pop-up window.
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Re-enter your password(s), then click OK. This will confirm your password choice. Once you close the document, no one will be able to re-open it without typing in the password.
Tips
- If you choose to add a password for both opening and modifying a document on Mac, make sure that you use a different password for each option.
Warnings
- If you forget your password, you won't be able to recover the document.
Information
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